Redefining Recruitment to Retention

Privacy Policy

The Association for Advancing Physician and Provider Recruitment (“AAPPR”) believes in protecting your privacy and the confidentiality of your personal information. We acknowledge that you may have privacy and security concerns about the information we collect, use, and disclose to third parties to allow us to offer our products and services. To this end, AAPPR has developed this Privacy Policy.

Effective: August 31, 2020


The Privacy Policy governs your access to and use of all AAPPR operated and controlled websites including (the “Website”), all other publicly available online services controlled or provided by AAPPR (collectively, the “Services”).

We collect and use information from or about you according to the Privacy Policy in effect at the time the information is gathered. Please be aware that our Privacy Policy may be subject to change by updating this page. By using this Website, you expressly agree to the collection and use of your information in accordance with this Privacy Policy without limitation or qualification.

Using the Website, you hereby consent to the transfer of your Personal Information to the United States for the purposes described in this Privacy Policy. Please review this Privacy Policy periodically to ensure you agree with any updates or changes. Your continued use of the Website following any changes means that you accept such changes.


AAPPR collects data about you and your use of the Services through various means, including when you provide information to us such as when you join, sign up for a membership, donate, register for events and webinars, participate in AAPPR surveys and when we automatically collect information about you when you access, use, or interact with the Services. We use this information for a variety of different reasons, including to improve the Services and to tailor the Services to you.

AAPPR processes personally identifiable information collected through the Services on the lawful basis of legitimate interests to provide the Services to you. Such processing is necessary for the purposes of the legitimate interests pursued by AAPPR or by our Service Providers related to the Services.

The information we collect about you will include:


When using the Website, you may choose to provide us with information to help us serve your needs. “Personally Identifiable Information” or “PII” is information recorded in any form that identifies an individual or can be used to identify an individual. It includes an individual’s name, identification numbers, date of birth, gender, mailing address, phone numbers, email address, and other similar information.


Using AAPPR’s event registration forms, chat community, or learning center, you may provide the Website with PII that may include your name, email address, mailing address, phone numbers, or additional PII. We may use your email address to communicate with


AAPPR collects, uses, and discloses your Personally Identifiable Information in its ordinary course of business. The information may be subject for use in planning new educational offerings or services, gauge member satisfaction, measure awareness of the association, or test reaction to services or communications. This Privacy Policy explains how AAPPR collects and uses data that AAPPR obtains via surveys and other primary research methods that AAPPR uses. If you are participating in one of AAPPR’s research studies from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States.

AAPPR shares contact information on the rosters of various AAPPR boards and committees with the members of such groups. AAPPR may provide PII in conference attendees’ contact information to exhibitors at AAPPR conferences.

Below are the primary uses of this information supplied to us:

  • Establishing and maintaining communications with you;
  • Providing requested membership or services from AAPPR;
  • Responding to your inquiries about membership and other services;
  • Making proposals for future service needs;
  • Allowing our corporate partners, affiliates, and exhibitors to notify you of certain products, services, or events offered by them;
  • Processing transactions through service providers;
  • Registration for conferences, webinars, certification programs, and other events;
  • Meeting legal, security, processing, and regulatory requirements;
  • Protecting against fraudulent, suspicious, or other illegal activities; and
  • Compiling statistics for analysis of our Website and our business.


The Website collects anonymous Non-PII known as “Web Browsing Data” or “Non-Personally Identification Information.” Web Browsing Data alone does not personally identify you. When you visit the Website, our Service Providers or we may collect the Internet Protocol (IP) address of your computer, your domain, operating system, web pages you viewed, date, time, and other similar information.

To collect Web Browsing Data, we use small computer files that ask permission to be stored on your computer, including cookies, web beacons, tags, and JavaScript. When you visit the Website, a Cookie attaches to your computer and collects Web Browsing Data to allow the Website to remember members’ passwords. Cookies are pieces of information shared between your web browser and a website. The use of cookies enables a faster and easier experience for the user. A cookie cannot read data off your computer’s hard drive. AAPPR allows cookies controlled by third-parties on its website and such third-parties may collect Web Browsing Data through such cookies


We collect personal information, including PII from individuals and companies who visit the Website to learn about our Services, register as conference exhibitors, or enter into business relationships with us (“business information”). We maintain business information that may include PII provided by individuals for administering our business, such as maintaining account contact information, sending invoices, etc.

AAPPR may purchase other businesses or their assets, sell our business assets, or be involved in a bankruptcy, merger, acquisition, reorganization or sale of assets (a “Business Transaction”). Your information, including PII, may be among assets sold or transferred as part of a Business Transaction.

We may be required to disclose your information pursuant to lawful requests, such as subpoenas or court orders, or in compliance with applicable laws. We generally do not disclose PII unless we have a good faith belief that an information request by law enforcement or private litigants meets applicable legal standards. We may share your information when we believe it is necessary to comply with applicable laws, to protect our interests or property, to prevent fraud or other illegal activity perpetrated through the Services or using the AAPPR name, or to protect the safety of any person. This may include sharing information with other companies, lawyers, agents, or government agencies. Nothing in this Privacy Policy is intended to limit any legal defenses or objections that you may have to a third party’s, including a government’s, request to disclose your information.


The Website is accessible and available throughout the world for various purposes and operates in accordance with the United States’ laws and regulations. As an international visitor to the Website, please be aware that the laws of the United States may be different from your respective country of residence.

Please note information AAPPR collects about you may be transferred, processed and/or accessed by us in the United States, or another country where we, or our Service Providers operate. Please be aware Personal Data may be transferred to, and maintained on, computers located outside of your state or country where privacy laws may differ from and may not be as protective as those where you live. If you are located outside the United States and choose to allow us to collect information about you, please be aware that AAPPR may transfer your Personal Data to the United States and process and store it there.

If you are located in the European Economic Area (“EEA”) or other regions with laws governing data collection and use that may differ from U.S. law, please note that we may transfer information to a country or jurisdiction that does not have the same data protection laws as your jurisdiction, as disclosed in this Privacy Policy. It may also be processed by staff operating outside the EEA who work for us or for one of Service Providers, also as disclosed.


AAPPR works with Traction Partners, Inc. as its web hosting services provider. Traction Partners, Inc. located in Lansing, Michigan and the Website is stored by LiquidWeb, Inc. in Lansing, Michigan. AAPPR shares your data, including Personal Data, with our website hosting Service Provider for the purposes of processing your data pursuant to your use of the Services.


AAPPR works with YourMembership as its data hosting services provider. YourMembership located in St. Petersburg, Florida and AAPPR’s data is stored by YourMembership. AAPPR shares your data, including Personal Data, with our website hosting Service Provider for the purposes of processing your data pursuant to your use of the Services.

You have the right to know how we are processing your personal data. You have the right to request access to your personal data and may also request that we provide you with a copy of your personal data. You have the right to correct any incorrect personal data that we may have, and in certain situations, may request that we erase or restrict the processing of your personal data. Erasure or limitation of your personal data may result in AAPPR not being able to fulfill its commitments to you. You also have the right to request data portability, as well as the right to object to our use of your personal data. Additional circumstances may exist that can justify AAPPR’s further processing of your personal data. However, you can withdraw your consent at any time. Where you withdraw your consent, specific personal data (only to the extent required), will be retained on our “do not contact” list. You have the right to file a complaint with a supervisory authority, in particular in the European Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of Personal Data relating to you infringes upon your rights

If you have questions regarding how we process Personal Data concerning you, please feel free to contact us at


The Website or other products may make public chat rooms, forums, message boards, or news groups available to you from time to time. We impose terms of use regarding content and activity in such public areas. Further, we monitor or edit posts to those areas. Please remember that any information disclosed in these areas becomes public information and you should exercise caution when deciding whether to disclose any personal information via such a forum.


Visitors who register on the Website to become members consent to be contacted and receive emails from us about our services.

If you do not wish to be contacted by us or receive emails, please follow the unsubscribe instructions at the bottom of our emails.


The Website may include links to other websites whose privacy policies we do not control. Once you leave our servers, use of any Personal Information you provide is subject to be governed by the privacy policy of the operator of the website you are visiting. That policy may differ from ours. If you cannot find the privacy policy of any of these websites via a link from the website’s homepage, you should contact the website directly.


We take security measures to protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of data.

Currently, we retain individual records of PII and all Non-PII for AAPPR members indefinitely. Members whose membership lapsed are marked inactive until reactivated. We reserve the right to change this policy subject to applicable laws and regulations.

Please note requests to delete or remove your information do not necessarily ensure complete or comprehensive removal of the content or information posted, and removed information may persist in backup copies indefinitely. Please note that if you choose to delete your information or opt-out of the collection and use of your information, you understand that certain features, including but not limited to access to the Services, may no longer be available to you.

If we retain PII on our systems, we restrict access to PII to employees who need to know that information to operate, develop, or improve the Website and Services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination if they fail to meet these obligations.

However, the internet and mobile web are inherently insecure. So we are unable to guarantee that the security measures we take will not be penetrated or compromised or that your information will remain secure under all circumstances.


To opt-out from the Website’s collection and use of your Web Browsing Data, you may block cookies by changing your Internet browser’s privacy settings.


Users may access, update, and correct their personal information by logging into their profile on the Website. In vendor or group membership accounts, the primary contact can modify the personal information of other employees.


The Services are not directed to children under the age of 16. You may not use the Services if you are under the age of 16.


Under California Civil Code Section 1798.83 (known as the “Shine the Light” law), AAPPR members and customers who are residents of California may request certain information about our disclosure of personal information during the prior calendar year to third parties for their direct marketing purposes. To make such a request, please write to us at the address below or at with “Request for California Privacy Information” on the subject line and in the body of your message. We will comply with your request within thirty (30) days or as otherwise required by the statute. Please be aware that not all information sharing is covered by the “Shine the Light” requirements and only information on covered sharing will be included in our response.


You may exercise your right to withdraw your consent to applicable uses or disclosures of your Personal Information (which may limit or terminate the products and services that AAPPR provides to you) by either (1) making changes to your profile via our online portal or (2) writing or sending an email at

We will need to validate the identity of anyone requesting to ensure that we do not provide your information to anyone who does not have the right to such information.


Complaints can be directed to:

Association for Advancing Physician and Provider Recruitment
2501 Jolly Road, Suite 110
Okemos, MI 48864


If there is any material change to your rights under this Privacy Policy, AAPPR will notify you of such change going into effect. As part of this notice, AAPPR may notice the change on the Website clearly and conspicuously. Please note that continued use of the Website or Services indicates your agreement to the changes.

Questions? See our FAQ's